CEDAR Mitigation Request Form 2021-2 v.2

Mitigation Requests

Mitigation Procedure 2021

Application for mitigation of assessment should be made prior to the assessment deadline in question. Students are responsible for making applications for mitigation for the affected module/element of assessment.

Students can request one week evidence-free extensions (coursework only) via the eBART system (see more details below). For mitigations of up to 2 weeks and longer, students need to submit a CEDAR Mitigation Form 2021 within one working day of the assessment to cedar-mitigations@exeter.ac.uk.

Students may apply for mitigation for more than one module where the same circumstances have affected more than one assessment. However, students must use the correct mitigation form and be explicit in detailing: the circumstances that have affected them, how these circumstances have affected their performance and evidence to support their application (doctor's note etc.), together with written corroboration/support from their workplace supervisor.

Please be clear on your form which assessment you are applying for mitigation for by providing the module code (e.g. PYCM037) and the title of your assessment (e.g. Extended Case Report). If you do not provide the correct module code and title of the assessment there may be delays for processing your application.

Where we do not receive correctly completed mitigation forms and supporting evidence, the assessment will be marked as late until the correct documentation is provided by the student.

Late applications for mitigation (made after the original assessment deadline) should only be considered in exceptional circumstances, where there are compelling reasons why the application was not made at the time. Examples may include an emerging condition, the effect of which was not clear at the time of the examination/during completion of the assignment, or a condition such as severe clinical depression which affects a student’s ability to understand or engage with the procedures. 

 

  • Students can request one week evidence-free extensions (coursework only) via the eBART system. Please note this is only available for submissions made via eBART and limited to 4 occasions in a 12 month period. All applications for non-BART assessments must be made via the evidence-based mitigation process below. Students with an ILP that specifically supports the possible need for extensions will have no limit to the number of one week eBART extensions in a 12 month period.

 

 

If you know when requesting a first mitigation that 2 weeks will not be sufficient, you can request the deferred deadline. Note, this will be considered a SECOND request and further mitigation will require tutor support.

 

  • To request a SECOND mitigation on the deferred extension deadline: please submit a request form (as above) with the relevant deferred extension deadline included. If the request is on clinical grounds, you must also submit a supplementary information form (as above) from your workplace supervisor.

 

If you are unable to submit by the deferred extension deadline you will need to discuss a further request with your personal / module tutor before submitting a mitigation. This is to problem solve issues, signpost support and consider options such as interruption.

 

  • To request a THIRD/further mitigation: please submit a request form (as above) with the relevant deferred extension deadline included AND an email from your personal / module tutor confirming the request has been discussed. If the request is on clinical grounds you must also submit a supplementary information form (as above) from your workplace supervisor.

 

Please note there is no requirement to disclose personal circumstances to your tutor when discussing mitigation, if you do not wish to do so.

 

Deferred assessment deadlines for Cohort 12:

 

12th October (CTSRs & portfolios only)

9th November (CTSRs & portfolios only)

11th January 2022 (CTSRs & portfolios only)

 

Deferred assessment deadlines for Cohort 13:

 

PYCM039 Anxiety Case Report: 11th October 2021

PYCM039 Competency Tape and Reflective Summary: 26th October 2021

PYCM037 SPSR Summary: 30th November 2021

PYCM037 Extended Case Report: 13th December 2021

PYCM040 Competency Tape and Reflective Summary: 14th December 2021

PYCM040 Clinical Portfolio: 28th February 2022

 

Late Submission of assessments

For information on late submission of assessments please refer to the CEDAR PGT Generic Handbook.