Psychology Mitigation Committee

In order to protect programme member’s anonymity and confidentiality and to achieve consistency of treatment, the College has set up a Mitigation Committee.  The purpose of this Committee is to consider any medical or other mitigating evidence presented by programme members in relation to assessment and to consider applications for deferral of module(s), and to make appropriate recommendations to the relevant Board of Examiners as to how the mitigating circumstances may have affected a programme member’s performance.  Minutes of the meetings will be available to the Boards of Examiners but the Board will not receive any details regarding a programme member’s individual circumstances.

The College has devised a coding structure to ensure that the full nature of the circumstances affecting a programme member’s performance remain confidential to the Board of Examiners but also allow for the full impact of those circumstances to be considered.

Codes will have a specific order:

[Onset] [Severity] [Classification] [Level affected] [Compensation]

Definitions:

[Onset]

  • Og - Chronic
  • Sp - Acute
  • D - Disability, registered with the University
  • DC - Disability, registered with the University, which has already received some compensation, e.g., additional time in exams etc.

[Severity]

  • S - Significant - May have had a significant effect on performance
  • N - Not significant - Unlikely to have had a significant effect on performance
  • E - Extreme - Something particularly unpleasant that very few people experience.
  • If in doubt, list as significant. “not significant” means exam board is likely to dismiss it

[Classification]

  • M - Medical - including psychological problems diagnosed by a professional.
  • P - Personal - Personal problems; Medical problems of friends and relations   

[Level affected]

  • 1a - Performance in Level 1, Semester 1 would have been affected
  • 1b - Level 1, semester 2
  • 1x - Level 1, both semesters
  • 2a - Performance in Level 2, Semester 1 would have been affected
  • 2b - Level 2, semester 2
  • 2x - Level 2, both semesters
  • 3 - Level 3
  • 6 – M Level/PhD (both semesters)   

[Compensation]

  • C - Compensated - This problem has already been 100% compensated for by other procedures (e.g. mark penalty on CA work lifted).
  • N - Not compensated - There are aspects of this problem that could have affected performance in ways that have not been entirely compensated by other procedures.
  • NA - Not applicable
  • + - a plus sign indicates that a programme member has had more than one event in the academic year which has compounded the possible effects on their academic performance

Where a programme member considers that they have grounds to appeal for mitigation of the mark penalty for late submission, then they must submit their appeal in writing to the Programme Administrator. This should be done on the University Application for Consideration of Mitigation form.  Normally, all appeals must be submitted within fourteen days after the deadline date and should be made once the work has been submitted.  The application will be considered at the next meeting of the Mitigation Committee (the Committee usually meet in January, May and again in late June just before the Board of Examiners meeting).  The Committee will arrange to complete the reverse of your form with their decision and a ‘code’ will be forwarded to the Board of Examiners to ensure that they are aware of how the circumstances may have affected your academic performance.  Please note that under this procedure it will not be possible to grant extensions in advance of a deadline.

In cases where a committee meeting is not within an appropriate time frame for enabling decisions to be made regarding the management of programme requirements, then, under these exceptional circumstances, between meetings submissions can be made to the Chair of the committee.  The Chair will liaise with relevant Programme Directors to facilitate a “between meetings” response.

Recommendations by the Mitigation Committee to a Board of Examiners may also include, but are not restricted to, the following examples:

  • removing module or individual assessment results from the classification calculation;
  • considering the effect that raising marks in affected modules might have on a programme member’s classification;
  • exercising discretion at classification.

The recommendations made by the Committee to the Board of Examiners will not be available to the programme member concerned.  The above examples should be considered in light of the College’s assessment procedures. Mitigating circumstances can only be taken into account if there is a clear indication that programme members may have been prevented from performing as well as they could have been expected to. In many cases, programme members should take action during their studies if they are adversely affected by circumstances (for example, seek appropriate support from the programme team, study skills advisers or AccessAbility.)