Programme roles and governance

Organisation and management of the Programme

Major Roles

Dean of College

Overall responsibility for all programmes in the College.

Programme Director

Overall responsibility for DClinPsy programme and other clinical training programmes.

Academic Director

Plan, oversee and audit all aspects of the academic components of the DClinPsy programme.

Clinical Director

Plan, oversee and audit the clinical components (placements) of the DClinPsy programme.

Research Director

Plan, oversee and audit all aspects of the research components of the DClinPsy programme. 

Admissions Tutor

Plan, orchestrate and audit selection.

Academic Tutor

Contribute to the planning and delivery of DClinPsy teaching, facilitating tutorials, assisting the Academic Director as required.

Clinical Tutor

Monitor trainees’ clinical placements. Undertake regular placement visits. Contribute to the review and audit of placements. Contribute to the planning and delivery of training for supervisors.‌

Research Tutor

Contribute to the research teaching and assessment of research continuous assessment work of the DClinPsy programme. Assist the Research Director as required.

Research supervisor

The thesis will be supervised by at least one member of the research tutor team. The research supervisor provides regular supervision of the thesis for the duration of the DClinPsy programme (see Code for Good Practice - Supervision of PGR Students.

Convenor

A tutor with a responsibility for a particular strand of teaching 

Academic Link Trainees

The role of the link trainee is to be familiar with the timetable for the particular strand and to provide support to the administrative team so that the speakers are greeted when they arrive and that the IT arrangements work properly - Academic Link Trainees.

Programme Administrator

Administration of the programme. Administrative support to Academic Director and Research Director. 

Administrative support to Clinical Director in organisation of placements, liaison with supervisors and external stakeholders, and attending Supervisors’ meetings.

Most academic staff members undertake the following core duties: selection, academic convening, teaching, trainee appraisals, assessment of academic and clinical continuous assessment work, research supervision and vivas. 

Organisational Structure

A number of constituted committees and non-constituted advisory groups and meetings are instrumental in the organisation and management of the programme. These are organised to enable key programme stakeholders to contribute to the organisation of the programme.  The next sections detail the relationships between the main committees and boards that are involved in the efficient organisation of the programme. 

 University of Exeter DClinPsy Committees

APAC

Chair: Programme director

Secretary: Programme administrator

Remit: Assessment of trainees, student progression through the programme, recommendation of award of degrees. Reports to the Postgraduate Faculty

Membership: Staff responsible for assessment, 

External examiner(s)

(ex officio, except when Board awards degrees)

Meets: Annually, to coincide with completion of assessment cycles and Faculty Board.  Can be called at other times if required.

 

Senior Management Group

Chair: Programme Director

Secretary: Programme administrator

Remit: Communication concerning relevant issues concerning the programme, trainee updates, KPIs and major decision-making forum.

Membership: Programme director, academic, clinical, research directors, programme administrator

Meets: Every two weeks throughout the year. 

 

Programme Liaison Committee

Chair: Trainee Representative

Secretary: Programme administrator

Remit: Review and audit academic, clinical and research modules. To monitor academic, clinical and research standards.

Membership: Senior management team, locality trainee representatives (3 from each cohort), NHS representatives, convenor representatives

Meets: Twice a year- normally terms 1 and 3

 

Doctorate in Clinical Psychology Training Committee (DCPTC)

Chair: Programme director

Secretary: Programme administrator

Remit: This is the primary decision-making body for clinical psychology training and reports to the CEDAR Programmes Training Committee (CPTC).

Membership: Members of the DClinPsy staff team, trainee representatives (1 from each cohort), Heads of service, supervisors, Lived Experience Group, HESW member. 

Meets: Three times per year. 

 

Strategic Heads of Psychology Committee

Chair: Programme director 

Secretary: Programme administrator

Remit: To advise programme director on clinical psychology training and quality assurance, ensure co-operation between DClinPsy programme and placement providers and offer CPD to NHS colleagues. 

Membership: Representatives from SW DCP, SW clinical psychology leads meeting. Members of senior programme team.

Meets: Twice a year

 

Supervisors Committee

Chair & Vice-chair: Nominated supervisors

Secretary:  Programme Administrator

Remit: To provide effective two-way communication between clinical supervisors and training programme. Report to the SMG/DCPTC. 

Membership: Liaison tutors, clinical directors, supervisors in the 

relevant counties from across specialties, trainee representative (one from each cohort), DClinPsy programme staff team.

Meets: Not less than twice a year 

 

Staff Team Meeting

Chair: Programme director

Secretary: Programme administrator

Remit: Communication and day-to-day management of programme, whenever this requires wider staff input

Membership: DClinPsy staff team 

Meets: Once every term

 

Other meetings

Details of other meetings can be found in the TQA manual, for example the PGR Liaison Forums

 

Trainee Representation on Committees

Trainees meet to decide on representation for the different committees. Thereafter trainee representatives are required to attend committees and meetings so that their ideas and concerns can play a central role in the programme organisation. It is acceptable to ask another trainee to stand in at a particular meeting if the normal representative is unable to attend.