Trainee Confidentiality

We aim to facilitate an open learning environment in which information is shared appropriately and respectfully between staff, trainees and other key stakeholders to enable trainees’ development and to ensure appropriate client care. Trainees should expect that information about day-to-day aspects of training would be shared as appropriate. For example, clinical tutors read notes of trainees’ appraisal to facilitate the support of placements. Assessment reports on continuous assessment work are held on open files available to all team members.

It is likely that personal matters are discussed in the course of discussions with staff and clinical supervisors. This can of course be confidential and in these circumstances there should be a discussion about how best to handle confidentiality. Where personal matters are discussed that may impact on the trainee’s performance on the programme / ability to provide appropriate client care, there should be a discussion about how best, and with whom, to share concerns. Trainees should expect that staff team members will need to discuss with one another how best to handle any issues. As far as possible, this should be with the trainee’s informed consent. If necessary, a confidentiality agreement can be drawn up between the trainees and appropriate staff / supervisors.

We would like to promote an ethos that allows trainees the opportunity to reflect openly and honestly on the challenges of their role and the way in which contact with their patients and their life stories can affect us all.  This means that programme members may sometimes be sharing personal information about themselves with selected members of staff and with each other.  Programme members can expect that team members and their programme member colleagues will be thoughtful and sensitive about the programme member’s right to confidentiality.  As a staff team we would also have to balance this with the need to ensure that we are all protecting the interests of potential clients and ensure that programme members are able to provide appropriate clinical interventions.  For this reason, we provide the following statement about confidentiality of programme members:

Confidentiality – Guidelines

1.  i)     The details of any personal material remains confidential within the context in which it is shared, i.e. it is not fitting for any participant to disclose information about another, in their absence or presence, within the course or in conversation outside of sessions, without agreed permission.

     ii)    The only exception to this if you have concerns about the safety of children or adults. In such cases you should consult your appraiser, and when possible inform the person concerned that you are doing this and explain why.

2   When patient material is shared programme members will do so:

     i)     In a manner most likely to protect the identity of the patients;

     ii)    In a manner which honours the limits of confidentiality, explained previously to a patient;

     iii)   With an understanding that no member of the group will disclose any information about such patients outside the sessions.