Role of Trainees

We aim to facilitate an open learning environment in which information is shared appropriately and respectfully between staff, trainees and other key stakeholders to enable trainees’ development and to ensure appropriate client care. Trainees should expect that information about day-to-day aspects of training will be shared as appropriate. For example, clinical tutors read notes made during trainees’ appraisal to facilitate the support of placements. Assessment reports on continuous assessment work are held on open files available to all team members.

In order to plan the placement, develop their strengths and meet their training needs, the trainee shares with the supervisors, at the start of the year one, relevant information about previous experiences. At the start of subsequent placement periods, the previous Clinical Competence Goals and Evaluation Form and Portfolio of Clinical Experience – or, at the beginning of training, relevant information about previous experiences and prior learning will also be shared.

At the beginning of placement, supervisors and trainees are encouraged to reflect on how to develop a positive supervisory relationship. This may consider previous supervisory experiences, a clarification of expectations of trainee and supervisor, and how best to give feedback and address any difficulties should they arise. The supervisor and trainee will then sign a supervision contract, which will be reviewed with the clinical tutor at the placement meeting. Supervision Agreement

Trainees must always use the term Trainee Clinical Psychologist when introducing themselves to clients (see section on informed consent in programme handbook). Trainees must also ensure that all letters and reports are signed appropriately. The British Psychological Society requires the following: “Trainee Clinical Psychologist working under the supervision of…. (name of supervisor)”.  Exeter trainees may add: “studying Doctorate in Clinical Psychology”.  Supervisors retain clinical responsibility for the work undertaken by trainees, but trainees should check with supervisors what is the expected practice within the Trust that they are working in. Trainees are required to explain their learning status to service users. This entails seeking consent for writing up any placement work for academic purposes. This should be undertaken at the beginning of any clinical work with service users, carers or staff teams.

Evaluation of Trainees’ Placement Performance – Guidance on Completion of Clinical Paperwork

Trainees are required to submit electronic copies of the Log of Clinical Activity and the observation (see observation tools section in clinical assessment). Trainees should keep a copy of these documents for their own records and send a copy to the relevant Clinical Tutor.

These documents are completed by the trainee and signed and agreed by the supervisors as an accurate record.  Trainees must ensure their submissions are complete and submitted by the deadline.  If paperwork is submitted incomplete or late it will be marked as late, noted at examination board and discussed with the trainee's appraiser. Plenty of time should be allowed to gain supervisors' input to this assessment. Being unable to access this because of time is not a valid reason for paperwork to be submitted late. Late submissions will automatically be marked as a ‘conditional pass’ as this is deemed to be a professional issue.

It is essential, as with all continuously assessed work that these evaluations are submitted by the required deadlines; if not, the trainee risks the paperwork being marked as late, not progressing through to the next year, or completing the course in time. If the clinical paperwork is late this will be reported to the external examiners. If the paperwork is more than two weeks late, this would normally constitute a fail.

Clinical work undertaken after the September deadline should be mostly finishing work, completing reports etc rather than taking on any new work. Any new work undertaken after the September deadline would not normally be included in the assessment.

Should an incomplete or incorrect set of paperwork be submitted it is the trainees’ responsibility to make any amendments or additions and re-organise their paperwork accordingly. Trainees must also keep their own copies in a ring bound file to retain a cumulative record of all their placement reports to share with subsequent supervisors and at annual appraisal meetings. The clinical director moderates and agrees the ratings.